Administrative & Operations Associate

We are seeking a dedicated and talented individual to serve as an Administrative & Operations Associate. The Administrative & Operations Associate will work closely with other staff to implement MinKwon Center’s administrative, finance, fundraising, operations, and other critical areas of infrastructure to ensure a solid foundation for the organization.

Essential duties and responsibilities include, but are not limited to, the following:

•    Assist in the full cycle staff recruitment, onboarding, and exit processes.

•    Update and maintain personnel files and records.

•    Manage volunteer and intern recruitment, outreach, and onboarding processes.

•    Address everyday operational inquiries and assist staff in resolving operational issues.

•    Administer staff benefit programs, including processing enrollments, changes, and terminations.

•    Sustain all operational systems, processes and procedures, and communicate any changes.

•    Manage and maintain the office, including supplies and equipment orders.

•    Coordinate logistics of staff and organizational meetings and events, and office calendaring.

•    Monitor phone system and answer calls; monitor organizational emails and respond to online inquiries.

•    Follow and maintain covid-related best practices in accordance with CDC and NYS/NYC guidelines.

•    Prepare accounts payable, checks, and bank deposits.

•    Work with MinKwon’s accountants to reconcile bank statements, prepare financial statements, and to prepare for the yearly audit.

•    Support the development team in procuring necessary information for grant contracts and assist in the processing of invoices.

•    Provide logistical support for the annual gala and other fundraising/special events.

•    Assist with other special projects as needed.


The minimum required qualifications for this position include the following:

•    Exceptional ability to stay organized with a keen attention to detail and manage time effectively.

•    Experience in prioritizing projects and day-to-day work, often under a deadline.

•    Maintain high standards of confidentiality and professionalism.

•    An ability to communicate reliably, clearly, and in a congenial manner with many different stake-holders.

•    Bachelor’s degree or relevant/equivalent work experience required.

•    Ability to work well independently, in teams, and in collaboration with outside organizations.

•    Proficiency in Korean language is highly preferred.

•    The ideal candidate will also have the following preferred qualifications:

•    Previous HR or administrative experience.

•    Knowledge, interest, and commitment towards concepts and issues of social, political, and economic justice and positive social change in the U.S., especially in the context of Korean American, APA, and/or immigrant communities.

•    Proficiency in use of major software programs for supporting office operations, including but not limited to, spreadsheets, presentations, accounting, mailings, email, web and internet, and word processing.

Job Type: Full-time, Union Position with TWU Local 241

Pay: $42,000.00 - $48,000.00 per year

Benefits: Medical/Dental/Vision Coverage; Paid Time Off, Comp Time, Transit Benefits, Invitations to Trainings, Conferences, and Other Career-Building Opportunities, Occasional Staff Meals and After-Work Activities, Occasional Work Travel

Schedule: Monday to Friday, 10AM-6PM

COVID-19 considerations: Due to COVID-19, this position will be mostly remote with some essential in-office work until further notice.

Work Location: Flushing, Queens (Hybrid Work Model)


•    Political organizing: 1 year (Preferred)


•    Chinese (Preferred)
•    Korean (Preferred)


•    DEADLINE: Applications accepted on a rolling basis.

•    APPLICATION: Please submit a detailed cover letter and resume to with "Administrative & Operations Associate" in the subject line. Please indicate in the email if you have applied, worked, or volunteered for any other position at the MinKwon Center. 

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